"Medication" is any substance a person takes to maintain and/or improve their health. This includes vitamins & natural remedies. All medications are collected, stored, and distributed by either a volunteer adult with a health care background or by camp health care personnel.

Please list ALL medications (including over-the-counter or non-prescription drugs) taken routinely. Bring only enough medications to last the entire time at camp.  Keep it in the original packaging/bottle that identifies the prescribing physician (if a prescription drug), the name of the medication, the dosage, and the frequency of administration.

Help our director/staff understand your medical history so they can better care for you.

Permission to Photograph

With your permission, the Greater KC Region's Ministerial staff and our volunteer camp staff (counselors and directors) will photograph or video tape you for the express purpose of promoting the Region's Summer Camp (outdoor ministry), Children's Ministry, and Youth Ministry programs through print media, digital media, or Internet platforms.  Further, the staff of Tall Oaks Conference Center (the facilities the Greater KC Region rents to host our Summer Camp program)  has permission to photograph or video tape you for the express purpose of promoting their facilities and ministry of hospitality through print media, digital media, or Internet platforms.  Below you can choose to NOT give your permission.

In case of medical emergency, I/We understand that every effort will be made to contact a parent or guardian of the volunteer. In the event I/We cannot be reached, I/We hereby grant permission to the camp staff to hospitalize, secure proper treatment for and to order injection, anesthesia or surgery for child while attending camp. I/We further release the camp director(s), volunteer counselors, onsite staff, and the Christian Church (Disciples of Christ) in Greater KC from responsibility and liability for any accidents or illnesses occurring during camp. I/We also authorize the camp director or medical supervisor to dispense non-prescription drugs (i.e. Tylenol; ibuprofen) if the situation warrants. I/We understand that the camping experience grows in intensity as the week progresses. I/We recognize that missing any part of the week compromises my child’s experience of intentional Christian community and affects both my individual child and the camp community as a whole. I/We know that the demands outside this camp event may be in conflict with the commitment to spend a week apart in Christian camping, and I/We have chosen to have my child spend a week at camp uninterrupted.  Thus, I/We agree to not text or call my child/youth during the week of camp.

The participant has no physical or mental disabilities that would impair their participation except as noted above. I/We understand that the information provided on this form will be kept confidential and shared only as necessary to provide care of the participant.

Our summer camp, retreat, education and mission trip experiences depend on a commitment to living in intentional Christian community by the participants and the adult volunteers. To do so, we agree to a covenant that helps manage our relationships with one another, our behavior within community, and as a community. We require all participants to read and agree to our Community Covenant below.

Summer camp, retreat, mission trip, or education trips are an opportunity to come to know God while living in intentional Christian community. To ensure every person’s worth as a child of God and each person’s safety, all participants (youth, children, and adults) follow this Community Covenant.

• I will participate fully in all activities.
• I will be respectful to all persons and the camp environment at all times.
• I understand that as a volunteer, I am present for campers' safety, for their questions about life and faith, and I am responsible to uphold the Region’s policies and boundaries as well as that of the camp facilities. I will behave in ways that are worthy of that respect and trust.
• The Region practices, “Two Deep Leadership” to ensure the safety of all participants.  I will engage with campers using this model, and will never be alone with a camper.  
• I will respect the personal items of other participants (children, youth, and adults) and respect the personal space and other person's physical autonomy.
• Accidents happen. I understand that I and/or my family could be held financially responsible for any repairs needed to property as a result of my actions.

I understand and accept that if I am found with, or participate in any of the following, that I could be sent home from summer camp, from a retreat, education trip, or mission trip experience at my own/my family's expense. I also understand that being sent home may limit or disqualify my participation in summer camp, retreats, education or mission trips in the future.

• I will not bring weaponry of any sort (knives, firearms, etc.) to camp.
• I will not bring or consume illegal drugs, alcohol, or tobacco of any sort (or bring/consume prescription drugs that are not prescribed to me).
• I will not steal anything from anyone.
• I will not physically harm another camper or adult.
• I will not participate in sexual activity of any kind.
• If I behave consistently in a way that disrespects the adults, other campers, or the facility, or that does not reflect the grace and love that is expected of persons who claim Christian faith. 

Summer Camp is ideally Cell Phone Free Zone for campers. Cell phones, Internet hotspots, electronic entertainment devices, game devices, or devices capable of connecting to cell towers often detract from the camp experience.  However, volunteers need to have their phones with them at all times for the sake of safety and communication.  Aside from moments when cell phone use is necessary for those two reasons, I will limit my cell phone and electronics use so that I am fully present throughout the camping experience.  

I look forward to spending time in community with those who share my interest in exploring Christian faith and the practice of Christianity as we play, pray, study, worship, and serve one another following the example of Jesus.

When a director is selected for a camp this summer they will be required to attend in-person training. This year's directors retreat will be on Saturday, March 22 from 10 am to 4 pm. They will work with Kylie Graham our camp and conference coordinator to secure and approve counselors, review curriculum, and plan their camp. As well as with Jenna Engelken the director of administration and reservations at Tall Oaks to create a schedule for their camp.

When a counselor is selected for a camp they will have ONE week to complete and submit a background check to the region. If they do not complete the background check, they will not be approved to serve this summer. 

Counselors will be required to attend online training before the start of the camping season. If they fail to attend they will not be allowed to counsel.